Event Logistics Planning

Help FLOW (For Love of Water) to plan the logistics of their event, including run of show, tech requirements, and any additional needs.
FLOW (For Love of Water)
Traverse City, MI, USA
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FLOW (For Love of Water)
Traverse City, MI, USA


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Posted March 5th

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Event Logistics Planning

Project Details

What We Need
  • 3-5 one hour consulting sessions covering topics like run of show, tech requirements, menu planning, etc.
  • Written summary and/or notes on plans and best practices for topics discussed (e.g., a document outlining the sequence timing, content, logistics, and programming for an upcoming event)
Additional Details

I'm planning a virtual celebration for the end of the summer that will consist of compiling pre-recorded content into a streaming presentation with some live (emcee maybe one performing artist) and interactive elements. I would like to help with planning the culmination event and some lead-up logistics including teasers and messaging on social media platforms. Also, the heavy-lift from my perspective will be streamlining the technology strategy, so I could use great advice there.

What We Have In Place
  • We currently have a clear vision for the event, which should make it easy for you to get started. We also have support from directors, board, and volunteers, and the ability to provide any other information you need.
How This Will Help
This project will save us $1,792 , allowing us to stretch our event budget and include some paid advertising for our social media push.

2021 marks FLOW's 10-year Anniversary and the retirement of two of our key staff including our founder. As we look back to where we've been it informs our vision forward to the next decade of water protection. This event will serve to honor the past, our champions, and tell the story of the path ahead of us and how crucial it is for everyone's voice to be heard on the issue of safe, affordable, access to clean water for all! In an entertaining, educational interactive format that empowers action

Project Plan

Prep: Information Sharing & Goal Setting
  • Professional connects with Volunteer Manager for brainstorming/overview session, to discuss goals, general concept and existing resources, including context about past events, if applicable
  • Volunteer Manager introduces staff and/or volunteers available to help with event planning and execution
  • Professional and Volunteer Manager outline next steps and timeline for sessions
Milestone 1: Planning Sessions
  • 3-5 calls with event professional and non-profit team to review goal of event and how logistics can support that goal
  • [Suggested Session] Session to discuss or offer feedback on run of show
  • [Suggested Session] Session to discuss or offer feedback on tech requirements
  • [Suggested Session] Session to discuss or offer feedback on floorplan and menu plan
Milestone 2: Next Steps
  • Professional provides Volunteer Manager with summary of sessions and suggestions for how to update as project evolves
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About The Org

FLOW (For Love of Water)
Posted by
Calli C.

Development Specialist

Our Mission

Everything we do is reflected in our name: For Love of Water. Our mission is to empower people with public trust strategies that will protect the Great Lakes forever. FLOW's solution-oriented work comes at a time when the health of the Great Lakes hangs in the balance, and citizens and leaders are looking for viable long-term policies to improve and protect these common waters. Famed environmental attorney Jim Olson and a coalition of citizens formed FLOW in 2011.

What We Do

As the Great Lakes Basin's only public trust policy and education center, we demonstrate how policies like the public trust and commons can provide an overarching policy framework that empowers decision-makers to safeguard 20 percent of the world's fresh water. FLOW develops policy programs and educates high-level decision-makers, city and community leaders, and citizens to adopt and incorporate public trust ideas into decisions affecting water, energy, food, and climate change in the Great Lakes.